Writing a Cover Letter

A good cover letter is a must. Let prospective employers know why you are interested in the job and highlight your relevant qualifications. Your cover letter should have three to four concise paragraphs; the ultimate goal is to encourage the reader to review your resume. Here are some guidelines to follow:

1. Heading
   • Your name and address at the top
   • Date
   • Address of business using the hiring manager's name and title
   • Use a greeting to open the letter. You should make every attempt to have a personal contact (i.e., a name), but if you can't, use "Dear Sir or Madam"
2. Opening
   • State how you found out about the open position
   • Communicate that you are interested and qualified for the position
   • Express why you want the job
3. Body
   • Make a connection between the requirements for the position and your past experiences
   • Give specific examples of your past experiences
   • Refer to your resume and/or explain your resume in greater detail
4. Closing
   • Ask for an interview
   • Thank employer for their consideration
5. Signature
   • Close with "Sincerely"
   • Type your name
   • Sign your name - in pen

Sample Cover Letter Structure

Your Street Address
City, State Zip Code
Telephone Number
Email Address

Month, Day, Year

Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P.O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

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